Policies and Guidelines – Fee payments and Refunds Policy and Procedures

Handling of Deposits, Fee payments and Refunds

Introduction

It is important that students pay their fees and any required deposits at the right time to avoid any problems with starting the studies. Students are encouraged to read the following carefully and of course, get in touch with the Institution if there is anything they need to clarify.

Deposits

1. Upon receiving the enrollment application with the required documents, the Institution will send a Confirmation of Acceptance.
2. All successful applicants to the US University of Technology, Science and Arts programs are required to pay a 20% of the tuition fees as a deposit (enrollment fees + program tuition fees) to accept their place, refund policy applied.
3. Upon receiving the deposit, the enrollment process starts.
4. Students can pay the deposit by online or bank transfer.
5. The tuition fees should not be paid to anyone else but the Institution. Students are reminded not to deposit tuition fees with third parties or send money to the Institution by post. 

Payments method

Students may pay their tuition fees in a single payment at the time of enrolment or by installments.

1. Single Payment: Single payment should usually be made before the course start date. Students paying tuition fees in a single payment may receive a discount.
2. Payment by Instalments: All fees must be settled prior to the commencement of the course. If the installments option is chosen, the fees must be paid as per the agreed installments in the signed enrollment agreement. No supplementary charge will be added to the tuition fees.

The following conditions will apply to those paying by installments as agreed on in the signed enrollment agreement:

• Students are committed to continue payments until the full balance of the course fee is paid in full.
• Installment(s) must be paid by the first day till the fifth day of the month maximum. 
• On the fifth day of the month, the university policy dictates a late payment of  1.5% of the installment (min. $10) will be added, and a suspension of the student’s account until the beginning of the term’s final exams. If the required payment(s) are not made by this point, the account will be subject to closure.
•  If the student chooses to make the payment during the term, the student account will be promptly reactivated subject to the full late payments plus the reactivation charge of $100. All assignments and activities will be accessible, grading policy will be applied, in accordance with established procedures.
• The applicant is entitled to defer one installment for one month only without adding an extra late payment charge without any changes to the payment plan, and a financial mitigation request should be submitted and approved.
• The costs for optional services (if any), such as expedited shipment of materials, experiential portfolio assessment, or other special services, such as dissertation binding, are clearly disclosed to prospective students as not subject to refund after the five (5)-calendar-day student-right-to-cancel request.

CANCELLATIONS

1. The student has five (5) calendar days after signing the enrollment agreement and prior to the start date of the program to cancel enrollment and receive a full refund.
2. The university policy dictates a cancellation for the suspended accounts if not full late payments and reactivation action taken before the first day of the final exams.
3. Upon cancellation, a student whose costs of education are paid in full, but who is not eligible for a refund, is entitled to receive all materials, including kits and equipment.

Refunds

The Institution assumes that all prospective students will have thought long about taking up a program and therefore applying for admission.

However, the Institution understands that there are many reasons for wishing to withdraw from the program, both before and after the program has commenced. Consequently, the Institution policy on refund of fees upon withdrawal in the event of cancellation, for whatever reason, the following will apply:

1. Cancellations must be made in writing using the forms for cancellation and will only be considered to have been made on the date on which the university received it.
2. Any money due, a student must be refunded within 30 days of a cancellation request approval, regardless of whether materials have been returned.
3. Time-Based Term Refund Policy, a time-based term lasts no more than 16 weeks. A time-based term refund policy may be applied to any program, or degree. USSAT must refund 100 percent of the tuition for any program never started based on the cancellation policy mentioned above. The time-based refund schedule is clearly disclosed on the enrollment agreement.
4. The student requesting cancellation more than five calendar days after signing an enrollment agreement, but prior to beginning the program, is entitled to a refund of the payment minus:

• An application/transfer credit evaluation fee $75;
• A one-time registration fee per program of no more than 20 percent of the tuition and not to exceed more than $200; and
• Library service fees, if provided by a third-party service.
• Any other third party service’s fees.

1. Refund of the paid tuition will be calculated according to the following table: