Policies and Guidelines – Student Attendance Policy

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U-QC-Po-03 Student Attendance Policy

  • All students must note that it is their responsibility to ensure regular attendance.
  • Minimum acceptable attendance is 80%. If a student’s attendance is below 80% he/she may not be allowed to sit for the examination and the Immigration Department will be notified.
  • Please ensure that you are following your time table.
  • An attendance will be marked by the tutor/admin at the beginning of the class. Student will be marked as Present, Absent, Sick or Authorised Leave.
  • Students arriving late (max 30 minutes) will be marked late on the attendance register.
  • Students arriving more than 30 minutes late may not be allowed to enter in the class and WILL BE marked as absent.
  • Any Authorised Leave must be authorised by the Head of Academic Administration in advance and must be requested in writing with reasons for your absence.
  • All sick leaves will be treated as unauthorised leave until a doctor’s letter is presented.
  • Attendance registered will be collected by the Administrator 30 minutes after the class start time.
  • If a student is unable to come to class, he/she must inform the institution over the phone/in writing/email/text within one hour of class start time and supply an evidence/written statement for his/her absence upon next visit to the institution. If their absence is due to illness they must bring a doctor’s note (if the absence is longer than one week)
  • Students are given a fair chance to explain the reason for non-attendance. If a student fails to attend the institution for 4 Sessions, a warning letter or email or text message will be issued/sent by the institution on the following Monday.
  • If a student fails to respond (in writing) to the warning letter within one week and continues to miss his/her classes for 8 contacts, the Institution will issue an expulsion notification and the Immigration Department will be notified on the following week.
  • Students are advised to monitor their attendance by logging in on the institution database, using their username and password.